Manage Product Stock

Managing Inventory in Shopify (Step-by-Step SOP)

The Inventory section in Shopify allows you to view and update product stock levels across your store and warehouse locations.

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Step 1: Go to Inventory

• Log in to Shopify Admin

• From the left sidebar, click Products

• From the Products dropdown, click Inventory

📌 This is your Inventory Management area where you can manage stock for all products.

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Step 2: View & Update Inventory

In the Inventory table, you can check and modify stock by clicking on the relevant product cell.

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Understanding Inventory Terms

Available

• Stock that customers can buy immediately on your website

Example:
If Available = 2, customers can place orders for 2 units

Available quantity changes when:

• You manually adjust stock

• A new order is placed

• A returned item is restocked

• Stock transfer is received

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On Hand

• Total physical stock available in your warehouse or store

Includes:

• Stock available for sale

• Stock reserved for orders (Committed)

Formula:
On Hand = Available + Committed

Example:

• On Hand: 5

• Committed: 2

• Available: 3

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Committed

• Stock reserved for confirmed orders that are not yet shipped

When a customer places an order:

• Quantity moves to Committed

• It cannot be purchased by another customer

Example:
If a customer buys 1 earring set:

• Committed = 1

• Available reduces by 1

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Unavailable

• Stock that exists but is not available for sale

This happens when:

• Inventory transfer is in progress

• Stock is being moved between locations

• A location is disabled

• Stock is reserved for internal use

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Step 3: Save Changes

• After making inventory updates, click Save

• Ensure all quantities are correct before saving

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✅ Best Practices

• Update inventory daily to avoid overselling

• Do not edit inventory during peak sale hours unless necessary

• Regularly reconcile physical stock vs Shopify stock

• Use Committed stock to track pending orders