Manage Product Stock

Managing Inventory in Shopify (Step-by-Step SOP)

The Inventory section in Shopify allows you to view and update product stock levels across your store and warehouse locations.

Step 1: Go to Inventory

• Log in to Shopify Admin
• From the left sidebar, click Products
• From the Products dropdown, click Inventory

📌 This is your Inventory Management area where you can manage stock for all products.

Step 2: View & Update Inventory

In the Inventory table, you can check and modify stock by clicking on the relevant product cell.

Understanding Inventory Terms

Available

• Stock that customers can buy immediately on your website

Example:
If Available = 2, customers can place orders for 2 units

Available quantity changes when:

• You manually adjust stock
• A new order is placed
• A returned item is restocked
• Stock transfer is received

On Hand

• Total physical stock available in your warehouse or store

Includes:

• Stock available for sale
• Stock reserved for orders (Committed)

Formula:
On Hand = Available + Committed

Example:

• On Hand: 5
• Committed: 2
• Available: 3

Committed

• Stock reserved for confirmed orders that are not yet shipped

When a customer places an order:

• Quantity moves to Committed
• It cannot be purchased by another customer

Example:
If a customer buys 1 earring set:

• Committed = 1
• Available reduces by 1

Unavailable

• Stock that exists but is not available for sale

This happens when:

• Inventory transfer is in progress
• Stock is being moved between locations
• A location is disabled
• Stock is reserved for internal use

Step 3: Save Changes

• After making inventory updates, click Save
• Ensure all quantities are correct before saving

✅ Best Practices

• Update inventory daily to avoid overselling
• Do not edit inventory during peak sale hours unless necessary
• Regularly reconcile physical stock vs Shopify stock
• Use Committed stock to track pending orders